Vendor Information

Quarterly Reporting Guidelines

As the administrator of a contract, vendors must include the following data for each sale or purchase through their contracts:

  • Invoice date
  • Name of subscriber (school, district, or organization)
  • ESD name where subscriber resides
  • Invoice number
  • Names and quantities of products purchased through each transaction
  • Single unit purchase price
  • Total purchase price
  • Amount of administrative fee

Reports and payments of administrative fees are to paid quarterly, by the end of the month following the end of each calendar quarter. Here are the reporting dates:

First quarter April 30
Second quarter July 31
Third quarter October 31
Fourth quarter January 31

Forms: